ONE CHANNEL’S VIRTUAL POSTMAN IS AN ELECTRONIC DOCUMENT MANAGEMENT SOFTWARE APPLICATION
Electronic Document and Communication Archive
Virtual Postman Archive is the heart of the cloud based enterprise electronic document management application. This module is responsible for document storage and indexing. VP Archive has the ability to scan in documents, create documents from related pages, import files, import email’s, process email attachments and auto index documents on a bar-code or document content. AI-index records human capture behaviour and auto indexes similar documents. VP Archive also provides the user interface that controls access to documents and communications via nodes, indexes, roles and permissions. Documents can easily be found by searching on user defined indexes. Groups of documents can be auto-distributed via a multi channel envelope based distribution system. Task queues ensure that work is completed e.g. Order capture. Reporting ensures you know where processing is lagging. VP Archive is extendable through its plug-in and web service architecture. This facilitates interfacing into your ERP. Extracted indexes can also be interfaced eliminating the need for manual capture. Secure links to source documentation can be added to your ERP providing quick access to your documents where and when you need them. VP also knows about which documents it should have and so it pro-actively manages your document collection. VP Archive manages a businesses out bound and in bound document and communication flow.